I’ve been in a lot of business meetings in my day, and I can tell you that there’s a right way and a wrong way to do it. If you want to come out on top, you need to follow my simple rules.
1. Be prepared.
This one should be obvious, but you’d be surprised how many people show up to meetings unprepared. Do your research, know your stuff, and have a plan of action. If you’re not prepared, you’ll lose credibility and the meeting will be a waste of time.
2. Be confident.
Confidence is key in any business meeting. If you don’t believe in yourself, no one else will. Stand up straight, make eye contact, and speak clearly. Don’t be afraid to voice your opinion, and don’t back down from a challenge.
3. Be assertive.
Don’t be afraid to stand up for yourself and your ideas. If you have a good idea, don’t be afraid to share it. Don’t let anyone bully you or push you around. Be assertive and let your voice be heard.
4. Be positive.
A positive attitude goes a long way in any business meeting. If you’re positive and upbeat, people will be more likely to want to work with you. Smile, be friendly, and make an effort to connect with people.
5. Be a team player.
Business meetings are not about one person winning and everyone else losing. It’s about everyone working together to achieve a common goal. Be willing to compromise, listen to others, and help out where you can.
6. Be professional.
This one should also be obvious, but it’s worth repeating. Dress professionally, act professionally, and be respectful of everyone in the meeting. If you can’t act like a professional, you don’t belong in a business meeting.
7. Be yourself.
This is the most important rule of all. Don’t try to be someone you’re not. Just be yourself, be confident, and be positive. If you do that, you’ll win every business meeting.
Following these tips will help everyone succeed in their next business meeting, now let’s look at a few specific examples to zone in on niche meetings.
Are you a manager who is facing the slump cause of the downturn economy? Are your strategies not successful and is your company bearing the losses for the same? Can you afford to continue holding meetings that don’t result in positive outcomes? Can a team-building enhance your team’s performance? What is it that is going wrong?
With big decisions affecting the profitability of the company directly, numerous hours spent on indecisive meetings are a red warning for any company. When meetings don’t convert into actual decisions, you have not only lost precious time but also you have lost potential business worth millions. In today’s competitive world, your loss could mean that your competitor may have bagged the client. It is a warning for any company to pull up their socks and work smartly.
Tricky team meetings
Being a manager, you know how to handle your team. And with proper team-building, even your organization can take quick decisions together. They would already have had the experience and minimum basic research to give results in meetings. But gatherings wherein important choices are, and viewpoints of various stakeholders are to be considered can get tricky for anyone to handle.
Hire a professional
One great option available these days is to hire a facilitator or a consultant or a meeting planner who can ensure smooth sailing during important meetings. These professionals can perform and manage all tasks associated with a successful meeting. They moderate the sessions to provide the client that there are no biases of any kind and that both the parties get an equal chance to share their ideas. He or she will make sure the topic discussed in the meeting is relevant, and there are no distractions so that no time is wasted. Unproductive arguments are shot down, and no employee is given any preference. Everyone is encouraged to share ideas and debate logically on the solutions discussed. They make sure employees don’t waste time on making long speeches and instead help the participants focus on the core objective of the meeting.
The consultant will act as an architect of your meeting delivering everything that you specify and ensuring that you are at ease as you prepare for your big meeting while saving you from a nightmare. In today’s age, given the market conditions and high expectations of clients, hiring a facilitator means adding a new level of energy to the meeting, jazzing up the meetings, having a perfect flow, greater business leverage, enhanced conferences and more significant results with fewer efforts. If you are still in two minds about getting professional help, remember; irrespective of your decision, perhaps your competitor already has someone helping their business.
Work with HR Manager
If you feel tension while conducting the meeting, it can be a sound of conflicts of hidden offenses. HR manager is responsible for working with current employees and finding out any possible problems. Ask your HR to talk with each worker to understand the reason for such behavior. Also, you can ask your HR to create a plan for making the staff more close-knit. Sometimes it can be a simple conflict which can be resolved in minutes. However, if you miss this problem, it may turn into a massive disaster for the entire company.
Individual approach to each employee
Sometimes workers only need appraisal or words of gratitude. It is vital that you understand the personality of each of your employee. If you have too many people in the company, ask your HR to control the motivation of everyone. A happy employee is a key to success of the company. These people create the atmosphere, and this makes the image of your brand. Don’t consider these factors as unnecessary. Sometimes a kind word can solve lots of conflicts within the team.
There are situations when people feel time pressure because apart from this job they study or have financial difficulties. If you know that somebody has homework to do, offer to give them some time off to get the work done, or offer help as a tutor. Your worker will be grateful because you will solve lots tasks piling up from their university, and he or she will spend more time at work.
If you notice that people stop talking when you enter the room, it can be a sign that they don’t trust you. To prevent the worse miscommunication to happen, organize an unofficial meeting. There you can talk to your employees like friends. They will value such events because nothing can be better than friendly communication with a manager.